Initiation, keeping logs quality, issue, and lessons learned, managing stage boundaries, managing product delivery, and closing the project. A business case is used to document this justification based on the estimated cost against the anticipated benefits to be gained. It is essentially a plan for the planning of the project. Initiation stage plan prince2 primer practitioner exam. Initiating a prince2 project the projex academy online. The project initiation document template plans the first plan you need to make in a prince2 project is the initiation stage plan. This is not a plan for the whole project its just a plan for an initiation stage and this plan is created during the starting up project process.
The project initiation documentation is a prince2 term representing the plan of approach in project management. The main project plan, a stage plan, and a team plan. The first plan created in a project is the plan for the initiation stage the initiation stage plan. I was already earlier in the position to give comments on a draft version and if i now look at the result, i think this can definitely be. The purpose of the project initiation documentation is to define the project, in order to form the basis for its management and an assessment of its overall success. The project plan contains all of the information required to communicate how the project intends to produce its products or services. The project manager will most likely assist the executive part of pid. Prince2 business case template one of the prince2 principles is that a project must at any time have a continued business justification. A plan for the initiation stage, including who would take roles in initiating the project. The appriopriate form of each management product depends on the project environment and you should tailor them to suit the project. A prince2 project is planned, monitored and controlled on a stagebystage basis. Theres quite a complex framework for management by exception in prince2. However, it is often useful to understand some manual techniques which underpin the former.
Subsequent stage plans if required are prepared towards the end of the preceding stage. Prince2 divides the project into management stages and we have a highlevel plan for the whole project this is whats called the project plan. Does the initiation stage plan show enough resource available to allow the project manager to develop each of the elements of the project initiation document and the following stage plans. The prince2 2017 methodology a full lifecycle overview. Ppm studioprince2 provides a productbased start to the planning activity. The minimal number of stages in a prince2 project is two, and the first stage is always called the initiation stage therefore, you will need to create an initiation stage plan. Control points are times when the project board will evaluate the project so far and adjust future stages based on whats happened to date. The stage plan for the first delivery stage of a project should be prepared and completed during project initiation. Prince2 initiation stage prince2 primer practitioner. It also provides a planning framework which can be applied to any type of project. The closing a project process is then the last part of the 2nd stage in a twostage project.
Project initiation stage project initiation document. This plan contains all of the project management plans required to complete the work, such as the. The project initiation stage is going too slowly its often the case at the beginning of a project that everyone takes a little more time over what they have to do, and everything is a bit more relaxedafter all, youve got lots of time now to do the project. The information for the stage plan will be found within the cs and sb processes of the prince2 manual.
We have a detailed plan for the current stage and thats called the stage plan then we plan, delegate, monitor and control the project on a stage by stage basis. It is assembled from a series of other documents, including the business case, the terms of reference, the communication plan, the risk register, the project tolerances, the project plan, and any specific project controls or. It is mainly focused on the deliverables instead of all the activities required to deliver the product. As this is the end of the initiation stage then the end stage report will also need to be created along with an optional lessons report. Thus, the project is based on a highlevel overall plan, but each stage has its own, detailed plan. This productbased planning technique can be used in the starting up a project, initiating a project and managing a stage boundary processes. Not every aspect of prince2 will be applicable to every project. The primary purpose of the project initiation stage is to establish the scope of project, discover its boundaries and specify what project deliverables are. Risk register, daily log, issue register, quality register if they do not require significant activity. This is the daytoday plan for the initiation stage, which is the 1st stage in the project. Manual methods much project management is now carried out using computer software. The project stage team plan cannot last longer than 3 months risk.
Actions that are allocated from daytoday management may be documented in the relevant project log i. If the long term benefits of the proposed project cannot be recognised, or there are inherent flaws, the project does not progress further. Part of prince2 for dummies cheat sheet uk edition time spent properly planning is seldom wasted, but huge amounts of project time can be wasted from inadequate plans that arent thought through. Project initiation is the first project stage which usually entails generation of the concept behind a new project project conceptualization. The purpose of the prince2 project initiation document is to define the project, in order to form the bases for its management and an assessment of its overall success. Starting up a project is essentially a filtration process. The initiation stage is a block of time at the front end of the project when planning work and only planning work is done. It contains schedules, budgets, scope statements, benefits analysis, risk analysis, and delivery approaches. Authorizing the pid will occur within the authorize the project activity and authorizing the prince2 next stage plan will occur at the authorize a stage or exception plan activity. Planning an initiation stage su 6 planning a project ip2 planning a stage sb1 producing an exception plan sb6.
Team plans are created by the managing product delivery process. If their decision is yes, then the project board will want to know what is involved within the initiation stage, and this will. The prince2 software plan mirrors the prince2 project plan. The major components of a prince2 software project plan project plan template prince2 checkykey. Take the rights steps at the project initiation stage to ensure your prince2 project turns out right. This is presented to the project board, together with the next stage plan. The stage plan is the detailed plan for a particular stage of a project. All stages that follow are called delivery stages because the specialist products are created within them. A prince2 project is planned, monitored and controlled on a stagebystage. The stage plans are made as part of the managing stage boundaries process. In prince2, project activities should only be documented in the schedules associated with a project plan, stage plan or team plan. The purpose of the project initiation documentation pid is to define the project in detail so it can be used by the project board to assess the project and see how it performed. Download prince2 project initiation document template.
Discusses the relevance of activities, roles, docs and actions as we go. The project plan is a plan for the whole project created which includes all product descriptions part of pid. The first stage of any prince2 project is the initiation stage. By organizing the project into logical steps, prince2 demands a framework which has an organized and controlled plan before starting, one that maintains its organization through the middle stages of the project and through its conclusion, tying up any loose ends. It relies upon metrics, and a specific process for actions taken. Plan the next stage before you finish the current stage.
The prince2 starting up a project process takes place preproject, and is used to generate sufficient evidence so that the prince2 project board can make an informed choice about whether or not to start the project. The project initiation documentation gives the direction and scope of the project and along with the stage plan forms the contract between the project manager and the. Introduction the template reflects the steps set out in the prince2 method and is designed to prompt the project manager and help in the creation of the stage plan. The initiating a project process is carried out during the initiation stage, to ensure that the following points are clear to the project management team and the external stakeholders. The application of prince2 during initiating a project needs to be considered during start up, for example, you may decide to apply the controlling a stage and managing product delivery processes during the initiating a project process. Project plans how to plan a project prince2 usa usa. The very first plan you make is the stage plan for the initiation stage. This is a good example of an initiation stage plan and it is taken from the pen sample project. Each stage contains a document called a stage plan, which is produced by the project manager and approved by the project board.
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